VIDEO RECORDING OF THR IRPA15 GENERAL ASSEMBLY

The General Assembly is the representative body of IRPA. The members of the General Assembly include the members of the Executive Council and delegates elected by and from the membership of the Associate Society in which the individual member is enrolled. The number of delegates eligible to attend the General Assembly is based on the number of full members included on the annual list used for calculating the dues for that year:

  • Less than 50 members: 2 delegates
  • 50-149 members: 3 delegates
  • 150-299 members: 4 delegates
  • 300+ members: 4 + (number of members - 300) / 200, rounded up

Final list of IRPA General Assembly delegates

The General Assembly meets at each IRPA International Congress. Due to the pandemic, the IRPA15 meeting of the General Assembly will be held virtually, and has been scheduled to begin 14 January 2021 at 11:30 UTC (e.g. 06:30 East Americas, 12:30 Europe, and 20:30 Korea/Japan). Four hours are scheduled, but it is planned to take less time.

All Associate Societies should have receieved an email message from IRPA Executive Officer Bernard LeGuen on 11 October 2020 requesting the names and email address of all delegates to the General Assembly, indicating who is the delegation leader, from each Associate Society. This information is required to manage attendance and voting, and should have been sent by the end of October.

Arrangements for the General Assembly have been provided to every Associate Society, together with the Agenda. This agenda is also shown below, with relevant information included under each agenda item.

IRPA Executive Council Report for the Term 2016-2020

General Assembly Order of Agenda

1. Opening and welcome to the Delegates – Roger Coates

2. Adoption of the Agenda –  Bernard le Guen

3. Membership of the General Assembly - Bernard Le Guen

  • Announcement of Membership and Quorum [List of Delegates]
  • Appointment of the Tellers
  • Use of electronic voting system

4. Appointment of the Officers for 2021-2024 - Roger Coates

The nominations for five Officer positions have been declared by the Executive Council and offered for comment by the Associate Societies.

4.1 President:

Bernard Le Guen

(SFRP, France)

4.2 Vice President:

Christopher Clement

(CRPA, Canada)

4.3 Executive Officer

Ana Maria Bomben

(SAR, Argentina)

4.4 Treasurer

Sigurdur Magnusson

(NSFS, Iceland)

4.5 Publications Director

Andrew Karam

(HPS, USA)

Confirmation/rejection of appointments (and any associated discussion).

5. Host for IRPA16 International Congress in 2024 – Roger Coates

The preferred candidature of the US HPS to hold IRPA16 in Orlando, Florida, USA was selected at the previous IRPA General Assembly in 2016.

[IRPA16 bid summary] [Arrangements for the congress]

Confirmation/rejection of proposal (and any associated discussion).

Nomination of Kevin Nelson by the US HPS as Vice President for Congress Affairs (subject to confirmation of the US HPS IRPA16 proposal).

[Note: This completes the appointment of the Officers for 2021-2024]

6. Elections for the Executive Council members for 2021-2024 – Roger Coates

The following ten candidates have been declared. Each CV & video statement will appear below when received.

Africa

Asia

Europe

Announcement of the outcome of the first ballot (held on-line earlier), followed by the second round of voting (if necessary).

There will be a 10 minute pause in the meeting to allow for votes to be cast.

Note that the following three elected Executive Council members will remain on the EC for the term 2021-2024:

5. [Continued] Host for IRPA16 International Congress in 2024 – Roger Coates

Subject to confirmation of the US HPS proposal, presentation on the IRPA16 International Congress by Kevin Nelson (US HPS).

7. Report of the President on the 2016-2020 period- Roger Coates

This short presentation will summarize the Term Report.

6. [Continued] Elections for the Executive Council members for 2021-2024 - Roger Coates

Announcement of the outcome of the second ballot, followed by the third round of voting if necessary.

There will be a 10 minute pause in the meeting to allow for votes to be cast.

8. Report of the Treasurer on the 2016-2020 period - S. Magnusson

Term Report on Finances

Montreal Fund

9. Adoption of the Budget for the 2020-2024 period - S. Magnusson

Budget assumptions for IRPA 15-16:

  • No contribution from IRPA 15 except repayment of loan ($50,000)
  • No dues increase
  • Priority on maintaining high Stakeholder Engagement ( AS activities highest priority )
  • Focus on Young Generation initiatives

The Accounts for IRPA 14-15 have been reviewed by the IRPA President and approved by the IRPA Executive Council.

The budget proposal was approved by the IRPA EC in a tele meeting on 3 November 2020.

IRPA Budget Accounts IRPA 14-15, Budget Proposal IRPA 15-16

10. Host for IRPA17 International Congress in 2028 – Bernard le Guen

Candidates:

Australasian Radiation Protection Society (ARPS) in Auckland, New Zealand [Website] [Document]

 

Spanish Society of Radiological Protection (SEPR) in Valencia, Spain [Video] [Document]

Withdrawn bids:

  • Brazilian Radiological Protection Society (SBPR) in Rio de Janeiro, Brasil
  • Polish Society of Medical Physics (PTFM) in Krakov, Poland

Announcement of the outcome of the voting. Presentation by the selected candidate.

6. [Continued – if necessary] Elections for the Executive Council members for 2021- 2024 - Roger Coates

Announcement of the outcome of the third ballot, followed by the fourth round of voting if necessary.

There will be a 10 minute pause in the meeting to allow for votes to be cast.

11. Changes to the IRPA Constitution – Roger Coates and Bernard Le Guen

The proposals for changes to the constitution have been presented on the IRPA website and open for comment by delegates.

Discussion of any issues raised by delegates, followed by approval/rejection for changes.

[Constitution changes cover paper]

[Constitution & Rules Changes - clean]

[Constitution & Rules Changes - track changes]

12. Presentation of results of the survey of Associate Societies – Bernard Le Guen

[Associate Societies survey]

6. [Continued - if necessary] Elections for the Executive Council members for 2021- 2024 – Roger Coates

Announcement of the outcome of the fourth ballot, followed by the fifth round of voting if necessary.

There will be a 10 minute pause in the meeting to allow for votes to be cast.

13. Issues arising from the Associate Societies Forum – Bernard Le Guen

The ASF has been a virtual forum where Associate Societies have posted comments and proposals for IRPA’s programme of activities and also share experiences and good practices.

Relevant outcomes will be presented for comment/discussion.

14. Closing – Roger Coates

Including confirmation of the IRPA Executive Council for the term 2021-2024.

Please consult this page regularly for further information on arrangements for the General Assembly.